You are invited to participate in the 17th Australian Agronomy Conference as a sponsor and/or exhibitor. The Australian Society of Agronomy is the professional body for agronomists Australia and New Zealand and is committed to developing a conference that fosters discussion between our members and your organisation.

For sponsorship and exhibition sales please contact Carol van ‘t Veld at Conference Design by email, carol@conferencedesign.com.au, or by telephone 03 6231 2999 (International +61 3 6231 2999).

  • Exhibition bump-in is on Sunday 20 September
  • Bump-out is following afternoon tea on Thursday 24 September

Downloads

  • Click here for the sponsor and exhibitor booking form
  • Click here for the multi registration Booking Form
  • Click here to see the Wrest Point Exhibitor Information
  • Click here for the Wrest Point Delivery Label

Exhibition Floor Plan

Exhibition $2,500

The Exhibition will run for the duration of the Conference. Morning tea, afternoon tea and lunch will be served in the Exhibition area.

Each exhibition site includes:
  • Area measuring 3-metres wide x 2.4-metres deep
  • Booth structure with side walls and back wall
  • Header board with your company name
  • Trestle table with table cloth and two chairs
  • Lighting and power
  • Your organisation listed on the Conference website
  • Your organisation on the Conference App
  • Two registrations including the Welcome Reception (more exhibitors can be added for an additional fee)
  • Delegate List
Booth Organisation
01  AW Howard Memorial Trust
03  TIA
04 Agsight Pty Ltd
06 Agvita Analytical
07 GrainGrowers Limited
08 Zürn Harvesting GmbH & Co. KG
11 Apal Agricultural Laboratory

Sponsorship Packages

* Indicates sponsorship packages that are not exclusive.

Conference Partner $25,000*

Becoming a Conference Partner gives your organisation the opportunity to develop an ongoing relationship with the Conference delegates and Society members. The package is designed to give organisations a strong presence at the Conference and continue the relationship between conferences.

Inclusions
  • Acknowledgment as a Conference Partner during the opening and closing sessions and in all pre – and during Conference
    printed material
  • Four banners displayed during the Conference: two in the plenary room and two in the exhibition area (supplied by
    the sponsor)
  • PDF advertisement in the Conference App
  • Four complimentary registrations including social functions
  • Two Exhibition booths in a preferred position (subject to the date of booking)
  • 200-word company profile on the Conference website
  • Logo printed in the Pocket Program
  • Logo displayed on the sponsor’s slide
  • Logo displayed on the Conference website
  • A hyperlink from the Conference website
  • Delegate list

Gold Sponsor $15,000*

Gold sponsorship allows you to value-add your exhibition at the Conference by accruing a range of branding and advertising benefits.

Inclusions
  • Acknowledgment as a Gold Sponsor
  • One banner displayed in the Conference foyer (supplied by the sponsor)
  • PDF advertisement in the Conference App
  • Two complimentary registrations including social functions
  • One Exhibition booth in a preferred position (subject to the date of booking)
  • Logo printed in the Pocket Program
  • Logo displayed on the sponsor’s slide
  • Logo displayed on the Conference website
  • A hyperlink from the Conference website
  • Delegate list

Silver Sponsor $10,000*

Inclusions
  • Acknowledgment as a Silver Sponsor
  • PDF advertisement in the Conference App
  • One complimentary registration including social functions
  • One Exhibition booth in a preferred position (subject to the date of booking)
  • Logo printed in the Pocket Program
  • Logo displayed on the sponsor’s slide
  • Logo displayed on the Conference website
  • A hyperlink from the Conference website
  • Delegate list

Bronze Sponsor $5,000*

Inclusions
  • Acknowledgment as a Bronze Sponsor
  • One complimentary registration including social functions
  • Logo printed in the Pocket Program
  • Logo displayed on the sponsor’s slide
  • Logo displayed on the Conference website
  • A hyperlink from the Conference website
  • Delegate list

Conference Dinner Sponsor $10,000

The Conference Dinner is always the highlight of the Conference. Sponsoring the Dinner is a fantastic opportunity to promote your brand in a fun and relaxed environment. The Dinner sponsorship also includes a chance to address Conference delegates.

Inclusions
  • Acknowledgement as the Conference Dinner sponsor
  • Opportunity for company representative to briefly address guests (5 minutes)
  • Prominent signage during the Conference Dinner (supplied by the sponsor)
  • Four complimentary tickets to the Conference Dinner
  • Opportunity for one promotional item to be placed at each table setting (supplied by the sponsor)
  • Logo projected during Dinner (slide supplied by the sponsor)
  • Logo printed in the Pocket Program
  • Logo displayed on the Conference website
  • Logo included with the Dinner description in printed material and on the website.

Conference App Sponsor $5,500

Inclusions
  • Acknowledged as the “The Your Organisation 2014 Agronomy Conference App
  • A banner graphic within the App
  • A sponsors page within the App (your logo will appear on the main screen and you page can include a banner graphic, general information, contact details, two links to PDFs and a link to your website)
  • Logo displayed on the web site
  • Logo printed in the Pocket Program
  • Logo displayed on the sponsor’s slide
  • Logo displayed in the App notification email sent to delegates
  • Logo displayed in the App notification box on the web site

Welcome Reception Sponsor $5,000

This event is always a highlight for delegates. It is the first opportunity for delegates to connect at the Conference.
Your logo will be featured with the function description in all printed material and on the website. This is one of only two
opportunities to address delegates at the Conference.

Inclusions
  • Acknowledgement as the Welcome Reception sponsor
  • Opportunity for company representative to briefly address guests (5 minutes)
  • Prominent signage during the Welcome Reception (supplied by the sponsor)
  • Four complimentary tickets to the Welcome Reception
  • Opportunity to distribute promotional items at the Welcome Reception (supplied by the sponsor)
  • Logo printed in the Pocket Program
  • Logo displayed on the Conference website
  • Logo included with the Welcome Reception description in printed material and on the website.

Name Badges $3,000

Each delegate will be issued a name badge printed with your logo. Your logo will be visible on every delegate at the Conference and be seen whenever a delegate looks at a name badge.

Inclusions
  • Company logo printed on the name badges
  • Logo printed in the Pocket Program
  • Logo displayed on the Conference website.

Conference Website $3,000

The Conference website is the main information source for delegates in the lead-up to the Conference. Regular updates and extensive program and speaker information will ensure delegates will be visiting regularly seeing your logo each time.

Inclusions
  • Hyperlinked logo displayed on each page of website
  • Logo printed in the Pocket Program
  • Delegate list.

Advertising

The following advertising options are available to reinforce other sponsorship packages or as individual items. For example, an advertisement in the Conference App is a fantastic way to get additional exposure, promote your exhibition booth and keep your name in front of delegates during the conference. Availability of each advertising opportunity subject to time of booking.

Opportunities
  • Conference App – $1000
  • Signage at the Conference (standard pop-up banner) – $600
  • Web ad with hot link (150×150 tile) – $500

Terms and Conditions for Sponsors and Exhibitors

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By returning a Sponsorship and Exhibition Booking Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

GST and AUD
All costs are inclusive of GST and listed in Australian Dollars.

Payments
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

Bump-in is on Sunday 20 September. Bump-out is following afternoon tea on Thursday 24 September.

Deliveries
Late and missing deliveries are the main concern for sponsors and exhibitors during the conference.

Please use the specified delivery labels and confirm with your courier the consignment has actually been made.

When you arrive on site have the courier name, the consignment numbers and the delivery date available.

Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 4.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Delegate List
Due to privacy requirements the delegate list will be supplied on the Conference App at the time of the conference and will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.